2014 Annual Meeting
April 8-12, 2014
Tampa Convention Center ● Tampa, FL
PLEASE SUBMIT YOUR COMPLETED FORM AS SOON AS POSSIBLE.
SUGGESTED DEADLINE: October 1, 2013
PLEASE READ THE FOLLOWING GUIDELINES CAREFULLY BEFORE COMPLETING
Box lunches provided by hotel should be estimated at $60
per person. This price is fairly high, so you may want to
consider offering a break so that attendees may purchase
lunch at a nearby restaurant of their choice.
Include all expenses possible in the workshop fee. Please
indicate if attendees are required to bring special
equipment such as laptops.
The AAG will not reimburse for travel expenses related
to meeting attendance, nor the meeting registration fee.
Travel and per diem for workshop organizers are not
allowable expenses. AAG will only reimburse for expenses
directly related to the workshop.
Organizers are responsible for providing registrants with all
materials needed for the workshop (including producing
and shipping handouts).
Reimbursement requests must be made in writing to the AAG
office and received no later than 30 days after the workshop
is completed. Original receipts for all expenditures are
required for reimbursement.
AAG is unable to reimburse for expenses not estimated and
submitted in advance on the budget worksheet.
The AAG office will coordinate workshop registration and fee
collection. Names and addresses of workshop registrants
will be available one month before the conference. Please
note that if your workshop is not filled at that time, on-site
registrants may be added.
All contracts must be signed by the AAG.
Internet is not complimentary in workshop rooms, and
is ususally prohibitively expensive. If internet is necessary,
it is recommended that you order one connection for an instructor
demonstration rather than ordering internet for each attendee.
If internet for each attendee is absolutely necessary, please indicate
the number of connections in the Per-Person Costs section and
AAG will obtain a quote for you.
Please keep in mind that cost-effective workshops tend
to have better attendance than costly workshops. It is
recommended that you plan as affordably as possible.
As it will appear in all official publications.
Please provide a description (100 words or fewer) of the
workshop content and objectives. Your description will be
used for all official publications including the AAG web
site and on-site conference
program (may be edited for space and content).
If different from Organizers
Indicate the amount of time needed for the workshop and the preferred hours.
Actual time and location of the workshop will be determined by space, time, and equipment needs.
For full-day workshops, factor in one hour for lunch.
NOTE: The AAG reserves the right to cancel a workshop
if the workshop would result in a substantial financial loss
to the AAG.
WORKSHOP BUDGET WORKSHEET
Please be as thorough as possible.
AAG is unable to reimburse for expenses not estimated and submitted in advance.
AAG reserves the right to revise and make final determination on all expenses, budgets and fees.
Contact Tara Livingston @ 703-964-1240